Best AI Tools for Applicant Tracking

Alright, hiring heroes!

Today, we’re shifting gears from dealing with people face-to-face to dealing with the futuristic realm of AI (thatโ€™s Artificial Intelligence, not Another Interview).

You know as well as anyone that managing applications, screening resumes, and scheduling interviews can turn your desk into a swirling vortex of chaos. Well, we’re here to present some AI-powered saviors that promise to tame that tempest.

Let’s deep dive into the best AI tools that will supercharge your applicant tracking game.

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1. Workday

What it does: Workday provides a cloud-based software solution that uses AI and machine learning to streamline your recruitment process, from sourcing to interviewing.

Comprehensive recruitment solutionSubscription might be pricey
User-friendly interfaceOverwhelming for smaller businesses
Great customer supportIntegration with other systems may be complex

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2. Breezy HR

What it does: Breezy HR simplifies applicant tracking and enables you to create a custom, fully automated recruitment process. It uses AI to screen resumes, schedule interviews, and even send rejection emails (sorry, not this time, buddy!).

Automation of repetitive tasksLimited customizability
Clean, intuitive designLearning curve for non-tech users
Good integration capabilitiesCould be expensive for larger teams

3. HireVue

What it does: HireVue offers a comprehensive suite of AI-powered talent assessment tools. Its features include video interviews and AI-driven assessments that score candidates based on their language, tone, and facial expressions.

Innovative video interviewingCould be seen as impersonal
Detailed candidate assessmentsPotential for AI bias
Saves hiring managers’ timeHigh cost for small businesses

4. Pymetrics

What it does: Pymetrics uses neuroscience and AI to match candidates with jobs. Its algorithm is trained on high-performing employees and then used to screen applicants, providing an unbiased, data-driven way to hire.

Reduces unconscious biasLess effective for non-traditional roles
Uses neuroscience for matchingImplementation might be challenging
Provides in-depth analyticsSome may find the games gimmicky

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5. Ideal

What it does: Ideal uses AI to automate time-consuming tasks like resume screening and interview scheduling. It also helps improve the quality of hire by identifying top performers.

Automates administrative tasksPotential for AI bias
Improves quality of hireCosts might be high for small businesses
Offers predictive analyticsInterface could be more user-friendly

Our Take

Welcome to the future, HR maestros! The first five AI tools have shown us that AI can shoulder the grunt work of applicant tracking.

From Workday’s comprehensive recruitment solution to Ideal’s automation of administrative tasks, these tools promise a great deal of efficiency.

Breezy HR’s clean design, HireVue’s video interviewing capabilities, and Pymetrics’ neuroscience-backed matching system demonstrate that AI’s potential in recruitment goes beyond simply saving time.

However, it’s important to be aware of the limitations, especially when it comes to the risk of AI bias and the initial costs involved.

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6. Talview

What it does: Talview offers an AI-driven behavioral insights platform. It allows for video interviews and cognitive proctoring, with machine learning algorithms that help evaluate candidates’ competencies.

Offers behavioral insightsPotential for AI bias
Video interview capabilitiesSubscription can be expensive
Quick candidate screeningRequires robust digital infrastructure

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7. Jobvite

What it does: Jobvite provides a comprehensive talent acquisition suite that includes an AI-powered recruiting assistant. This assistant automates several aspects of the hiring process, including candidate communication and interview scheduling.

Comprehensive suite of toolsCan be overwhelming for smaller teams
Automates repetitive tasksInterface could be more intuitive
Good integration capabilitiesHigher cost for small businesses

8. Fetcher

What it does: Fetcher uses AI to automate candidate sourcing, reaching out to potential hires and freeing up your time for more strategic tasks. It also offers analytics to track and optimize your hiring process.

Automates candidate sourcingMight not suit all industry sectors
Analytics for performance trackingRequires time to understand AI recommendations
Free up time for strategic tasksCan be costly for small businesses

9. Textio

What it does: Textio is an AI-powered writing platform that optimizes your job postings for inclusivity, clarity, and impact. It can predict how different demographics will respond to your posting and provides real-time guidance to improve it.

Optimizes job postingsLearning curve for new users
Promotes inclusivitySubscription can be pricey
Real-time guidanceRequires time to interpret and implement suggestions

10. Arya by Leoforce

What it does: Arya by Leoforce leverages AI and predictive analytics to automate the process of identifying talent. It finds, qualifies, and engages candidates, thus reducing the time-to-hire and cost-to-hire.

Automates talent identificationSome may find the AI impersonal
Reduces time-to-hire and cost-to-hireSubscription can be costly
Can engage with multiple candidates simultaneouslyNeeds time to implement and learn the system

Our Take

The second lineup of AI tools reinforces the fact that AI is reshaping the recruitment landscape.

Talview and Jobvite add another layer of sophistication to the hiring process with their behavioral insights and comprehensive tool suite, respectively.

Fetcher, Textio, and Arya by Leoforce all demonstrate how AI can take over different aspects of recruitment, from candidate sourcing to job posting optimization and talent identification.

While these tools can undeniably boost the efficiency and effectiveness of your hiring process, remember to keep an eye on costs and the potential for AI bias.


AI is undeniably revolutionizing the field of recruitment. While there are a plethora of AI tools available in the market, choosing the right one will largely depend on your specific needs and budget.

Best free tool: Textio
Best paid tool: Workday
Best tool for startups: Breezy HR
Best tool for enterprises: Jobvite
Most expensive tool: Workday
Cheapest tool: Textio

In selecting an AI tool for applicant tracking, start by identifying your hiring challenges and then look for a tool that addresses those challenges effectively. Each tool has its strengths and limitations, and the most expensive tool is not always the best fit for every organization.

Always remember to consider factors such as ease of use, integration with your existing systems, cost, and the level of customer support provided.

AI is a powerful tool, but it’s not a silver bullet. It’s meant to augment human decision-making, not replace it.

So while it can significantly streamline your applicant tracking process, it’s still crucial to apply a human touch and maintain a candidate-centric approach in your recruitment efforts.

If you’re a small business looking to automate your recruitment process without breaking the bank, Breezy HR and Textio are excellent options.

For larger organizations or those seeking a comprehensive solution, Workday and Jobvite offer robust features that can significantly enhance your hiring process.

As the landscape of recruitment continues to evolve, staying updated with the latest AI tools and technologies can give you a competitive edge and help you attract and retain the best talent.

Remember, the goal is not just to hire faster, but to hire smarter.

AI can provide invaluable assistance in achieving this goal, making your hiring process more efficient, effective, and equitable.

With the right AI tool in your recruitment arsenal, you’ll be well-equipped to navigate the complexities of applicant tracking and find the perfect candidates for your organization.

Happy hiring!

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Mani Karthik

About the Author

Mani Karthik

Startup Mentor, Tech Blogger & Entrepreneur.

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